A clinic with its own pharmacy runs two businesses under one roof — medical billing and retail stock — each with its own rules. Here's how Lubasi Medical Centre & Pharmacy handles it on CloudERP.
A clinic that dispenses its own medication is really two businesses at once: a medical practice billing schemes and patients, and a pharmacy managing stock. Lubasi Medical Centre & Pharmacy Ltd, one of our eighteen fictional reference companies, is built to carry both at the same time.
Where the complexity actually is
Lubasi bills medical schemes directly rather than only individual patients, and carries NHIMA claims on both sides at once — amounts receivable from NHIMA for care already given, and amounts payable where Lubasi is the one that owes, both tracked under the same statutory heading rather than netted against each other. Thirteen pharmacy and consumable stock lines are tracked without batch or expiry detail, a deliberate simplification for this reference version rather than an oversight. Its South African pharmaceutical and diagnostics suppliers are Rand-denominated, medical equipment sits on the asset register against its own finance facility, and patient deposits and a malpractice provision round out the books.
Fully onboarded, and transacting
Lubasi went through the same review and sign-off workflow described in our opening balances post, and has carried on since: a real quotation, order, invoice and payment on the selling side, a real purchase order, supplier bill and payment on the buying side, and — because its pharmaceutical suppliers are Rand-denominated — a month-end exchange rate revaluation on that creditor balance.
Get in touch if healthcare or pharmacy accounting is closer to your own business than a standard trading company.
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